To help you prepare and run your event with confidence, we’ve put together a simple checklist covering some of the key things worth reviewing before event day arrives. 

Event details

☐ Venue details are accurate and up to date.
☐ Event timings have been confirmed.
☐ Any important updates have been communicated to supporters.

Ticketing and attendees

☐ Ticket sales have been reviewed.
☐ Check-in arrangements have been planned.
☐ Team members understand entry procedures.
☐ Add-ons and special access arrangements have been prepared.

Operations

☐ Suppliers and vendors have been confirmed.
☐ Equipment has been tested where necessary.
☐ Staffing and volunteer roles have been clarified.
☐ Setup and pack-down plans are in place.

Supporter experience

☐ Signage or directions have been considered.
☐ Accessibility arrangements have been reviewed.
☐ Contingency plans have been discussed with the team.

No event goes exactly according to plan, and that’s perfectly normal.

What matters most is that you’ve prepared thoughtfully, communicated clearly and created an experience you’re proud to deliver.

The next section focuses on event day itself — from managing check-in to handling common operational scenarios as they arise.